Club Committee Information
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Congratulations! You’re On the Green Committee.
As a Green Committee member, you have the responsibility to help oversee and direct considerable expenditures for the maintenance and improvement of your golf course. Your position is an important one.It is alive with challenge, potential and opportunity. Before becoming a member of the Green Committee, you undoubtedly held a certain pride in your home course. Now you share directly in the responsibility of maintaining this pride for your golf course.
It is often tempting for a committee or chairman to take on project of their own personal interest; however, it must be remembered that the committee should always act on behalf of the entire membership.
Please see A Guide for Green Committee Members (PDF, 3MB) for more information.
Golf tournament committees generally consist of five to six club members–each with distinct roles–and a committee chair. Some clubs have subcommittees that follow through with defined tasks and report to subcommittee chairs. The list of committee responsibilities is a long one and includes preparing the golf course, soliciting local establishments for prize and raffle donations, signing up golfers, selling sponsorships, enforcing the Rules of Golf, and promoting and coordinating the event.
Pre-tournament activities and any major peripheral activities associated with your golf tournament should have separate committee chairpersons in leadership roles and they should be responsible for all necessary services for these special events. The duties should be coordinated with other committees and of course the tournament director.
Here are six (6) important areas to cover which will allow your event run smoothly on tournament day:
- 1) Communications – Tournament committee duties would include testing, monitoring and placement of two way radios. Communications on tournament day is vital.
- 2) Tournament Area Set Up – Posting signs, setting up PA system, refreshment stands, scoreboard area and trash refuse areas.
- 3) Aid Stations – Duties include ice, cups, coolers, tables, sun block, chap stick, first aid supplies, rescue service plan, tables and chairs.
- 4) Hole Set Up and Markings – Determining hole placements, lines and circles on holes if you elect to offer side games, green side sponsor sign and contest markers.
- 5) Awards Ceremony Set Up – Setting up PA system, seating arrangements, and stage.
- 6) Clean Up – Includes scheduled time and manpower.
Here are tips on officiating from the USGA Rules Department:
- REFEREES & OBSERVERS
- ZONE RULES OFFICIALS
- ROVING RULES OFFICIALS
- GIVING A RULING
- CHECKPOINT OFFICIAL
- TIMING A PLAYER
- TOOLS OF THE TRADE
Tournament Committee Resources:
An essential element of the USGA Handicap System is the Handicap Committee. Each golf club or authorized golf association utilizing the USGA Handicap System must appoint a Handicap Committee to ensure the integrity of each Handicap Index it issues. This committee must make certain that the members comply with the USGA Handicap System.
8-1/1. Status of Owners and Employees
Q: In the definition of Handicap Committee, it states that an employee may not serve as Handicap Chairperson. Is the owner of a golf club considered an employee? Or an employee of a third party that assists in the operation of a golf club? Or an employee of a municipality that owns/operates a golf course?
A: In each of these cases, as well as that of a club professional, the person referenced is in a position where pleasing club members is a key responsibility. This makes it difficult for such a person to play an impartial role. These “employees” are not eligible to chair the Handicap Committee of a golf club where they are “employed.”
8-1/1.5. Compensation of Handicap Committee
Q: A company that organizes or operates a golf club pays its Handicap Chairperson. Is this permissible?
A: No. Any individual that receives payment or compensation for performing the duties of a member of the Handicap Committee, including the Handicap Chairperson, is deemed to be an employee and as such is not eligible to serve as the Handicap Chairperson. Compensation or what the USGA considers the equivalent to compensation, puts someone in a position to act like an employee, similar to Decision 8-1/1. This includes, but is not limited to compensation based on a percentage of revenue, paying travel expenses, deriving financial benefit from increased usage of a course, commissions, incentives, etc. A Handicap Chairperson or Committee member may receive a nominal benefit for services rendered, such as waiving the annual membership fee, annual green fees or complimentary use of the club’s practice facilities.
8-2m/1. Club Representative No Longer Part of Club and/or Joins New Club
Q: Is the handicap license of a golf club subject to revocation solely because its representative at a USGA Handicap System Seminar is no longer part of the club?
A: No. If a club representative has participated in a seminar and passed a test exhibiting knowledge about the USGA Handicap System at some point during the term of the license, this requirement is considered to be met through the end of the current term. However, each golf club is encouraged always to have at least one active club representative who has met this requirement. An authorized golf association may have its own requirement that a member club continuously has a club representative who has attended a seminar and passed a test in order for the club to receive certain association membership benefits, but such a requirement does not impact the club’s ability to be licensed to utilize the USGA Handicap System.
In addition, if the representative of Club A joins Club B, which is in need of the seminar and quiz requirement, this will be considered to have been met for Club B. The club’s Handicap Chairperson or a club official should contact the authorized golf association and/or the USGA to update its records when this occurs. (REVISED)
8-3a/1. When a Revised Handicap Index may be Posted
Q: The date on which a club receives a revised Handicap Index list from its computation service varies from month-to-month. For example, earlier this season, a revised Handicap Index list was received three days prior to the next revision, whereas the next month it was received one day prior. May the club post the revised Handicap Index list immediately on receipt or according to the revision schedule?
A: A revised Handicap Index list should be posted on the revision date. The period of time a revised Handicap Index list is held before it is posted should be minimized through coordination with the computation service. (REVISED)
8-4a/1. Limiting Increase in Handicap to Certain Number of Strokes
Q: A club wishes to adopt a regulation under which there would be a limit on the most a player’s Handicap Index would be allowed to increase from one revision date to the next. Is the club entitled to adopt such a regulation?
8-4c/1. Treatment of Player with Temporary Disability
Q: A player with a Handicap Index of 11.1 discontinued play due to hip replacement surgery. The player has started to play again, but due to recovery and fatigue, the player’s three latest scores have been 104, 100, and 102. May the player receive a special adjustment while recovering?
A: The player is entitled to a special adjustment under Section 8-4c(iii). The player should be assigned a temporary local handicap (L) to reflect current ability, as needed during the temporary disability, and it must be identified by the letter “L” to indicate that it is for local use only. The temporary local handicap (L) may be used only with permission of the club Handicap Committee or the committee in charge of a competition. (revised)
8-4c/2. Treatment of Player with Permanent Disability
Q: Two players have suffered extreme physical disabilities. Both have been able to resume playing golf after not being able to play for many months. Neither will ever be able to play to the Handicap Index established before illness. May these players be entitled to a special adjustment?
A: Yes. The disabilities described appear to be permanent and more extensive than contemplated by Section 8-4c(iii).
The club Handicap Committee may discard the players’ previous scoring records and provide each with a local handicap for use until five scores have been returned to establish a new Handicap Index.
8-4c/3. Player’s Handicap Index Experiences Season Fluctuation
Q: Almost every year, a player scores very well (or poorly) during a certain season in comparison to the previous season and the player’s Handicap Index changes. The player suggests that this change in scoring is the result of seasonal changes in course conditions. May the Handicap Committee make an adjustment to the player’s Handicap Index for this reason?
A: Yes. Changing course conditions by themselves, do not influence a player’s potential ability and should not result in a change to a Handicap Index. If the Handicap Committee believes that the player’s potential ability is different than the Handicap Index calculated from scores, it is authorized to adjust the player’s Handicap Index.